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  1. Well thanks ... for your vote for more access to our awesome Monster UI apps! Hang on, we got a tad bit sidetracked with work-from-home-related enhancements for our customers, but it's all on our roadmap as part of our upcoming App. Exchange project (see a description here). Reach out to our sales team lead, Erik@2600hz.com, and he can review your immediate needs -- in general however our goal is to distribute our apps through the exchange and to allow 3rd party developers to showcase and distribute and monetize their apps as well. Let's grow KAZOO together.
  2. 2600Hz will be closed Monday, September 7th in observance of Labor Day. If you experience a major operational emergency, and support is required, please first submit a ticket to support@2600hz.com, then call our support line at (415) 886-7950 to escalate it. For all other support requests, you may submit a ticket by emailing support@2600hz.com and your ticket will be handled when we return on Tuesday, September 8th. Stay safe and healthy!
  3. User Story Once an account has been set up, an administrator wants to make some edits to the global account settings. Once an account has been set up, users want to personalize their experience with local time, date, language, and other settings. Before You Start The first step to setting up your account is to use the Account Manager Wizard application. This is often done by your administrator. A user guide for that process is HERE. Before reviewing and making edits, confirm with your administrator these global settings have been set to match the account strategy. This includes strategies for: Custom branding and DNS paths if desired. Settings for localizing the UI and system prompts to an alternate language if desired. Your Control Center Dashboard Once your account is created and you are given a green flag to review and edit your own settings, log in and select the Account Name at the top right of your window. You will see the screen below: Settings If you are an administrator you will have access to editing both the User settings and the Account settings from this screen. User Settings: Are your user preferences for your personal interface with applications such as SmartPBX and Callflows, etc. By default you will inherit the Account (Global) settings; here you can customize it to match your location and personal preferences. This is helpful if you are in a different timezone from your home account, and/or your native language is different than the home account language.’ Account Settings: These settings define some of the defaults for your global account. NOTE: If you are an administrator and “masquerading” in an account you will not see the User Settings option in your menu. The User preferences allows each account user to customize the interface for their personal dashboard. To edit/update these values, select the gear to the right of the setting. email This is the email you will use to log in. NOTE: Making a change to the email address in this section, will also modify the users section in SmartPBX. It will enable the "Send emails to an alternate address" option. It will not change the email address since that is their login name. Password This is where to manage your password for logging in. Timezone & Language Here you can enter the timezone and language you wish to use for this user. This is helpful if your native language is different from your home office native language. Notes: If you update the Timezone setting, it will stamp your voicemails and incoming call data using your new value. If you update the Language here, it will display your new language as the UI in SmartPBX and a few other applications. It will not affect the system prompts and voicemail messaging system. If you change your language setting, you may need to log out and back in to see the results. Some settings can be changed here, and also in the SmartPBX app (for example your CallerID setting). As the database is the same, the last change you make will be the one that is used. Date and Time Display This setting will update your date and time display in the SmartPBX application. You can also elect to display hours in 12 or 24 (system default) mode. NOTE: A known limitation of this that is scheduled to be resolved is that the voicemail time stamp does not yet consider this setting, and defaults to the Month/Day/Year format. Colorblind Mode Setting this on will update the color palette to colors more friendly for most colorblind users. For example, the arrows representing inbound and outbound calls in the call history page are changed from orange and blue to black and white. Caller-ID Privacy This setting defines how you want your outgoing calls to be identified in Caller ID. NOTE: If you select “Hide name and Number” your calls may be rejected by a receiving PBX or caller filtration software system. Phone Numbers Format This setting identifies the format you want to see phone numbers in. By default, all phone numbers are displayed in their international standard (+1 415 222 1234 for a US number for instance), but you can also choose to display numbers in their national format (e.g. 415 888-2222 for a US number). Finally you can choose to display all numbers in their international format, and then select countries that you wish to display in their national formats. This would mean for example, a US number could display without the country code, and all other international numbers would keep their country codes. National mode will show only the local format. If you anticipate international calls this is not recommended. NOTE If your host account is transitioning to a localized language system wide, it’s recommended you keep this setting at the Account Default. The account settings are available only if you are an account administrator. These settings are interpreted by additional components of the system including blacklisting numbers, office hours messaging in callflows, and localizing the software to an alternate language. Account Name This is the name the account was originally created as. This is the “human friendly” version of the account. Account ID This value is read-only and is what the system uses internally as a unique identifier . It can be referenced and copied into a support ticket for account debugging if necessary. Account Realm The account realm is an important component for the internal workings of your system. It is important this setting is defined and kept static once it is defined. By default, the realm is auto-generated by the Create Account Wizard. As it is an auto-generated name it is not typically a recognizable string of characters; most accounts will rename the first portion of the string using the company or department name to more easily distinguish among multiple accounts. NOTE: We recommend you define this during your Account Wizard setup process, and if you are white-labeling the solution set, it’s best to have this already defined before you access these pages. It is not recommended you change it here, as it can cause service disruptions. Technical Contact Enter the contact person who should be the first line of support for your account. This may already be included as part of your original installation. Timezone & Language This is where the default Timezone and Language for the system is defined. Notes The User Interface language displayed within the SmartPBX application can be overwritten by each user and customized to reflect a native language if it is different from the company’s home account language. The Timezone setting defines a “home default” time zone that will be used to stamp incoming calls, track office hours and holiday settings, and help direct callflow variables as needed. The language defined here is a component to a larger network of settings involved in localizing the system’s voice prompts and redirection english language commands in the back end as well as changing its User Interface prompts. If your system is integrating an alternate default language that includes all prompts, please request access to our localization documents. Billing Credit Card on File You MUST enter a credit card and maintain a balance for your main account. Once this is entered, it will be used to: Purchase new numbers Add credit under the Usage Charges screen for discrete charges including Monthly charges Added billing for some applications Added billing for SMS texts, depending on your service plan Manual override charges for call restrictions as defined in the Accounts setup. NOTES: Only the top level account needs to have credit card information associated to it. When an account is first created and set up. A service plan will be added. Billing starts at that date (proration). When the customer enters their card, there will be a charge then. They will also then be at the beginning of each month. The credit card is charged at billing cycles. When an account is first set up, after the service plan has been added, the account will be charged for the remainder of the month (proration). Under the Usage Charges / Subscriptions tab you can set when and how you want to set up payments for your monthly bill -- as an automatic billing via this charge card, charged against your account credit, or by manually going to check your balances. The latter, called “Self Manage” is set as the default. Billing Contact Enter contact information for billing questions. This is used if there is someone specific that we need to speak with regarding billing. Usage Charges This is where you can monitor your account usage, manage credits, enable threshold alerts, enable Auto Recharge, and if a Reseller, manage subscription payment. Manage Credit for Main and Sub Accounts Available Credits Make sure you check to see if you are in the Master Account or your sub-account when you add credit. The master account credit is the value that will be used to bill you. The sub-account credit is what we call “fake money.” This is a dollar value directed at the sub account, but will be billed through the main account. All charges appear on the master account. SO if they are using per minute only, it will deduct from the sub account, and from the master account. The fake money from the sub account is used as a way to limit and prevent fraud while it passes the actual charges onto the master account. While it appears that there are two charges only one is being deducted actually money NOTES: It is critical you maintain a positive credit balance as there are functions that require accessing this in order to work. This includes: Per-minute, inbound toll-free or international calls when using trunks or not. If no credit is available and they have no trunks, calls will fail. Only toll-free outbound would work. Depending on the amount of trunks and call volume it can fairly quick to spot or it can take days to realize this. When using trunks, if toll-free international per-minute calls, and inbound toll-free. Add Credits When you select Add Credits you will see a new dialog box with several tabs inside. Manage Credits This provides an option to manually add credits to your Current Balance (shown as “available credit” in your master account). Threshold Alerts This sets a minimum account balance threshold. When the Current Balance falls below this, you will receive an email alert. Set this value based on how many customers you have and how many calls you anticipate will be billed per month. A common setting to start is $20-25.00. Auto Recharge Set this to ensure that your calls are not canceled due to a run-out balance. Enter the threshold amount and the amount of credit you want to add. NOTE: It is important to set the recharge amount so it will cover at least a day, as the charge event occurs once a day only and it would require a manual update. Subscriptions On the first of each month, your monthly subscription will renew and you’ll be charged for the upcoming month. Enter how you want to manage these charges. Use Account Credit, with Credit Card Backup Use Credit Card, with Account Credit as Backup Self managed -- manual entry. This is the default setting. Display Filters Below your Credit Balance summary there are filters to view your charges. Per Minute This tab displays the per minute charges incurred based on your settings in SmartPBX for call charges. Mobile Data If you have enabled SMS text messaging and/or mobile phone devices to your account, this tab will display the data (in Megabytes) that you’ve used for the month. Rollovers This reflects any credits or balances carried forward from the previous month. The value is calculated after monthly charges are applied. Start and End fields If you want to filter based on a time window, enter the start and end dates. Filter When you select the filter button you can sort the list by clicking on the field you want to sort. This is how to view different accounts’ billing summaries. Download Select the download option to save a .csv file to your desktop. This can be imported into a 3rd party billing system or simply to a spreadsheet for your own reporting process. Service Plan This displays a breakdown of the Account’s service plan and amount due at the end of each month. The download button allows you to download the data into a .csv file. Transactions The transaction summary lists the charges that have been made to the card listed. This can be filtered by date. Trunking Inbound and Outbound This dialog box provides access to reset trunking limits originally set in the Accounts Setup. A trunk is akin to a physical phone line. Only one call can be active for each trunk. Inbound Trunks can only handle calls inbound from a carrier, Outbound Trunks can only handle calls outbound to a carrier, and Two-way Trunks can handle calls to or from a carrier just like a physical phone line. If you are not familiar with trunking limits and how they affect your call center service and your billing structure, please contact an administrator. Ask your sales representative to share the trunking price matrix. Two-way Trunks Two-way trunks provides added flexibility; they can be dynamically assigned as inbound or outbound. The value entered is the total amount of trunks available, for example a value of 5 could assigned at any time as 4 inbound and 1 outbound, or 2 inbound and 3 outbound. Misc UI Errors Log This will display if the error log option was selected in the Accounts Setup. These logs are useful if you have a question for support regarding an error message. ##### Frequently Asked Questions If I change my Caller ID information in SmartPBX, does that change the setting here also? Yes. You can access this setting from either application. As the database is the same, whichever step you save last is the setting that will be active. I updated my timezone to a different one than the default, but my voicemail stamp is using the default time zone. This is a known issue and will be resolved in the next release. I changed my language setting to German, but one of my applications is still showing English titles, etc. The language porting effort is an ongoing project, and new additions and modules are being created both by 2600hz and many partners. If you are looking for a translation not shown when you enter your language, or your language does not appear as an option, there are some options to consider: Reach out to the community forums to see if any other resellers/partners have already translated an app you are using Review the Language Pack Editor app and consider entering your translation efforts here. Reach out to your 2500Hz contact and ask if there’s any efforts around translations you can contribute to and/or invest in. How do I create a sub-account? If you want to create a sub-account, for different field offices for example, first highlight the main account from the home page listing and then select “Add Account”. Can I change the Trunk Limits value any time if I discover what I enter is not appropriate? Yes, once your account is created, you can manage your trunking settings from the account’s Control Center page. Note this will affect your billing. When I set / change trunking limits, how does this affect my billing? There is an overview of our pricing structure here; however please reach out to your sales representative to confirm any changes in billing related to increased trunk limits. What does "Real Money" v. "Face Money" in the Hosted Accounts mean? The distinction of types of money was created to support sub-accounts in a Hosted environment. In short, all "Real money" is managed at the top-level account, and sub-accounts are allocated "fake money" values that provide a "bank account" for calls that are not covered by the account settings (e.g. adding new phone numbers and devices, trunking overages, international calls, and in some cases 911 calls). Hosted customers must maintain balances of credits in their main parent accounts for the purposes of covering these costs. All value flows from parent account to sub accounts for the purposes of managing costs. The sub accounts, however, have the distinction of only being allotted “fake” or representational values from the parent account. This isn’t actual value in the sense that the number seen in the accounting information of a given sub account are currency units, but rather that they represent a store of value as a portion of the credit value stored in the main account. This has several purposes: It limits sub account activities to a virtual stored currency limit can prevent situations of runaway cost overrun from things like fraud or system errors. Monthly accounting can be more easily tracked for each individual sub account with clear records showing when value was allotted and when costs were incurred against that per sub account. This is summarized in the Usage Charges section of the Control Center. You can generate a report showing each sub-account's charges and import that into a spreadsheet for your own billing process. Related Articles SmartPBX User Guide Advanced Callflow configurations and setup Accounts Manager Wizard User Guide API Reference Docs docs.2600hz.com Call Detail Records - Kazoo API Reference REST API Reference for Kazoo Crossbar API docs.2600hz.com Accounts API - Kazoo API Reference REST API Reference for Kazoo Crossbar API docs.2600hz.com Ledgers - Kazoo API Reference REST API Reference for Kazoo Crossbar API docs.2600hz.com 402 Payment Required - Kazoo API Reference REST API Reference for Kazoo Crossbar API
  4. Monster App Choices SmartPBX vs Advanced Callflows vs APIs User Story A new user wants to understand what application to use for getting started with and managing and maintaining their account. They are confused about whether to use SmartPBX, Advanced Callflows or system APIs. A new user is looking to understand how these applications interact with each other. Overview It’s important to understand both SmartPBX and Callflows access the same back end database and use the same APIs to transfer data. Edits from one app will reflect in the others the next time you load it. Some apps however, do not provide access to certain settings, either because it is considered more complex and requires admin level understanding, or the setting was added as a new feature not yet updated in an older app. This document will share recommendations on when to use each configuration method. In addition it will review some 2600Hz history to give context to the applications and how they evolved. In short Your administrator will likely use Account Manager for your initial account setup. Once your account is accessible, Smart PBX is often set as the default application you see when logging in. Use SmartPBX for account maintenance and management whenever possible. It is the most current and most user friendly app for your initial setup. Use Callflows if you are an administrator and want to set up some more advanced, complex features for your client. Use KAZOO’s powerful API library if neither provide a feature you require, if your process is a back-end calculation or for automation needs that do not need user input. Note: API use requires a developer who is comfortable using JSON APIs in their preferred programming language, is familiar with Kazoo configurations and reading Kazoo docs. A summary chart of what functionality can be managed in each app is available at the end of this document. Set up your Initial Account with Account Manager This will be accomplished with your Account administrator. Once your initial account has been set up, you will want to personalize it according to your office requirements. Get Started with your personalizations with SmartPBX Once your account has been set up by an administrator it’s best for as much configuration to be exposed in SmartPBX as possible for End Users to see. Spend some time stepping through the application and working with the features available for you. We have a series of User Guides available also, HERE NOTE: Make sure you associate a “Main Extension” to your user name in SmartPBX. This is required for the comm.io app, and is not available to add in Callflows. (This is an example of the newer app supporting newer features). If you have set up your user in Callflows already and want to use the comm.io softphone, refer to the comm.io installation and setup document, HERE. Advanced Functions using Callflows If it’s not possible to complete your objectives using SmartPBX, use Advanced Callflows. Some common advanced functions callflows excels at include: Creating sub-menus for incoming calls (e.g. Spanish speaking and English speaking). We have a document HERE that outlines this setup. Creating secondary, tertiary, etc. callflows. For example for multiple locations/companies in a single account. Creating custom feature codes Using APIs to develop further customizations Both SmartPBX and Advanced Callflows ultimately use the same APIs, they are just viewed in different ways. If there’s some function in the Kazoo GUI that you need to do very often, often enough that it’s not efficient to use the GUI, this is an occasion where you use APIs. Some common uses for accessing the API directly include: Processes not supported by SmartPBX or Callflows Integrations with other programs that also use APIs. Examples include billing programs, integration with Salesforce or web pages, etc. Repetitive processes that can run in the background and do not need user input (for example, some billing functions). To start learning the API syntax, watch the network tab and see what APIs are being called while you complete your task in the GUI. Then check the documentation to be sure you fully understand what the API call is actually doing. And write your code to replicate it. All the documentation for our APIs is available HERE. Anything that can be done in our GUI can be done via API as well. Simply open your browser’s development tools feature, watch the network tab and see what APIs are being called while you complete your task in the GUI. Reconcile this with the API the documentation to be sure you fully understand what the API call is actually doing. And write your code to replicate it. Notes: Not all APIs are considered stable and available for end user use. Please be sure your API is supported before using them. Please take special care and do extensive testing if you want your application to work with SmartPBX. When developing using the API always develop against a sandbox environment. Never code against a production cluster. An example configuration using multiple KAZOO applications Below are some example configurations where more than one application is accessed. These include helpful tips on the most efficient ways to achieve this. Build a sub-menu into your main number incoming call routing If you want to build a sub-menu into your main number config (for example to support multiple languages or departments), this is not possible to do in SmartPBX. Here’s a trick we use to streamline this process: First, in SmartPBX. build all your ring groups for the sub-menu Second, in Callflows, build the callflow for the sub-menu. Instead of building the menu options all from scratch, use the SmartPBX ring groups you just made. Third, while still in Callflows, name the callflow and enable the “List this callflow in Main Number” check box. This will allow you to use the advanced callflow as an option back in SmartPBX’s main number section. With this example, your end users will be able to change the members and order of the sub-menu’s options via the SmartPBX groups section. This keeps the complexity of Advanced Callflows abstracted away from user, and allows them to manage the details of the process using a familiar interface, SmartPBX. Sample of application best uses Account Mgr SmartPBX Callflows APIs Initial Setup ✔ Add/Edit Users and Devices Global Setup User Edits Basic Settings: Office / Holiday Hrs Hold music Incoming call routing Default language interface Billing settings Global Setup User Edits Ring Groups Create Here Trunking Controls Admin Setup Admin Edits Sub menus for incoming calls Create Ring Group First Attach sub menus to Ring Group Background of KAZOO’s development and updates When the KAZOO project first started over 10 years ago, everything was done via json APIs -- there was no GUI (Graphic User Interface). The expectation was the KAZOO platform would serve as a robust engine for companies to use as their back-end and that those companies would build their own GUI to best fit their customer’s needs. KAZOO is extremely robust and with this comes complexity however, and many of our clients didn’t want to spend time diving into API docs before they even knew if a project would work for them. They wanted a quick and easy way to set up an account to test our wares. To support these developers 2600Hz made a very basic GUI for the APIs to enable a quick and easy setup for a testing environment. This original GUI didn’t expose all of the APIs or even all the features of the APIs but it gave developers a head start. Once they felt confident in the platform, developers used it to enable them to build custom GUIs. This served our clients who are sophisticated programmers in their own right well, and they created unique applications as we imagined, and still do. Their solutions are elegant overlays to the KAZOO engine. As we grew however, resellers started using the original tool to set up and maintain end user accounts; they requested we provide a more friendly way to enable their end users to personalize and change their account details without constant support. This was the driving force behind our Monster-UI framework and SmartPBX application. SmartPBX was built as a general use GUI for Kazoo, one that resellers could hand off to end users. In making the system more friendly to non-programmers however, we reduced the configuration offerings to a core that most accounts need. To continue to keep some more complex features accessible for advanced administrator use we ported in the old UI as the Callflows app. Some challenges remain with this multi-tiered approach. Because SmartPBX and Advanced Callflows share the same APIs, you could see callflows created by SmartPBX in the Callflows app, setting an expectation that users could also edit them. We needed a way to track where the input came from and how to edit it. To solve this, 2600Hz added metadata to the json API indicating what app that created the callflow. And elements made in SmartPBX were hidden from Advanced Callflows. This is the state the system exists in today. While most now use Monster UI and SmartPBX, some companies still use Kazoo strictly as a back-end system and use their own GUIs. Developers are still welcome to use the APIs to build their own GUIs. For those developers wanting to use the APIs, but also wanting to use Advanced Callflows, SmartPBX and other Monster UI apps. This is possible as well. When doing this, however, please take great care in your code to match the formatting that Monster UI apps use as closely as possible. Remember not every single feature of the APIs is available in SmartPBX or even in Advanced Callflows, and SmartPBX expects very particular formatting to work correctly. In all scenarios, thoroughly test your code against a sandbox environment before deploying to production systems.
  5. Enabling the new 3-digit 988 Lifeline Number User Story All Kazoo Platform operators need to implement outgoing calls to 988 to reach the National Suicide Prevention Lifeline in order to comply with the FCC directive to transition all call access by July 16, 2022. Background On July 16, 2020 the FCC voted to reserve 988 as a new 3-digit call number Americans in crisis can call to reach the National Suicide Prevention Lifeline’s network of suicide prevention and mental health crisis counselors. This is akin to the 911 Emergency Hotline; callers dialing 988 will be directed to the existing support number, 1-800-273-8255. These rules apply to VOIP service providers in addition to telecommunications carriers. Some important details include Deployment deadline for this addition is July 16, 2022. All providers must support 10-digit dialing in areas that still support 7-digit dialing, using 988 as the first 3 digits to reach 10. How to Deploy 988 within your KAZOO Platform Hosted Platform Systems If your account uses 2600Hz carriers The 988 Lifeline number has been deployed and is accessible now. If you are using your own carrier on hosted (BYOC) You will need to set this up on your own. Please follow the steps below for Private Cloud and Global Infrastructure accounts. BYOC / Private Cloud / Global Infrastructure Sites If you are using the Hosted Platform and Bring Your Own Carriers or support your own platform as a Private Cloud or Global Infrastructure account. you will want to implement this by adding a “carrier”. To do this, use the Carriers App. Click on the application. If you do not see it ask your administrator. From the home screen, select "Other" to add a new "carrier" You will see the screen below. In the Brand field, select Other, and enter your Other Brand Name, 988 Emergency In the Server field, replace with the IP address of a carrier who can process toll-free calls In the Name field, enter 988 Emergency also Under Rules, select Add New Rule, and click on Emergency Dispatcher You will see the screen below In the Prefix field, Enter the Lifeline 10-digit number, +18002738255 In the Type a Test Number field, enter 988 Add the following Custom Regular Expression as shown in the screenshot above: ^988(\d{0})$ SAVE !!! Your new "carrier" should display in your list of carriers. Select the Gear setting to the right of your listed carrier and go to the Advanced Settings tab and select the Audio option Move PCMU audio codecs to the Selected setting. SAVE that setting also Frequently Asked Questions: Is there a test number I can use to make sure my settings are correct? We are not aware of one at this time. Once this is implemented does the 10-digit phone number 1-800-273-8255 still work if called? Yes. This number will remain operational during the transition process and after July 16, 2022 References FCC Announcement is HERE ####
  6. 2600HZ USER GUIDE -- ACCOUNT MANAGER WIZARD NOTE: This user guide is under development, as the companion to our new Accounts Wizard app that is currently available ONLY for testing in our "sandbox" environment. It is NOT yet available as BETA; look for an announcement around our beta release soon. Please make comments and suggestions for improvements to this doc as you navigate the app and learn the Account Wizard steps. Add comments to the field at the end of this document. User Story Set up a user account and possible sub-accounts for your clients. How it works KAZOO is designed to support a Master account (often the Reseller Master) and a hierarchy of sub-accounts. The Account Manager Wizard steps you through the basic steps for creating each account. NOTE: It is recommended the master account is used only to manage the sub accounts and that your personal office account should be created as a sub-account also. Before you start Your Account setup process will ask some technical questions that may have long-standing consequences related to how your applications and calling infrastructure is installed. Please take a moment to read through this before you start, and to consider the following: Do you plan to white-label your account? If so, complete the branding and DNS mapping process that is available in our branding app before you set up the accounts. This way the account realm and other default pathing structures will be inherited. For more information and a user guide on setting up white label URLs and branding, check our Branding App documents, HERE. Will you be setting up sub-accounts? If you want to create sub-accounts, it’s a good idea to map out your naming conventions and strategy ahead of time. One strategy people use is to include the sub-account name as part of the account realm naming string. (see below). What Service Plan will you be using for this account? If you are an administrator, you will be asked to identify the service plan you want to use for this account. How do you want to set an initial credit balance for this account? Setting up an initial balance for each account is required to support per-minute calling and inbound international calls. While you work in the Wizard Use the left NEXT button to step through the setup process. If you need to go back to an earlier section, ONLY use the navigation bar to the left to move back and forth between sections. If you try to use your browser’s back button it will not recognize your last window within the application. Your new account will not officially be created and saved until you finish the wizard. LET'S START! Opening Page This is the opening page for the Account Wizard. As it states, select the Add New Account button to the left to start a new account. General Settings Add Account Information Enter the core information for your account. Notes: Account Name Generally best to use the company’s name, a shortened version of their name or an acronym from their name. A DID does not provide easy recognition of who the account belongs to. It will also be used in reports and will be used on the login page by all users of that account. So simple, short and recognizable are recommended. Physical Address Information You MUST include a physical address for each account you create. Account Realm Value The Account Realm will be used by all the account’s phones in registrations and potentially for sending faxes. By default, the realm is auto-generated by the Create Account Wizard and is a domain name that will be matched by wildcard A and MX DNS records. The first part of the auto-generated name is a random string, like “8dfjd6”. If you are managing multiple accounts, it may make sense to rename the string so you can identify each account separately. Remember, if you are planning on setting up white label / custom branding DNS values, you will want to do that before you set this value and copy your newly created realm. Add Administrators Administrators have additional access to applications and some settings, including setting up new users, assigning access rights, adding devices for users, and activating application access for their account members. Choose a user from the company that you are creating the account for that will have access to managing all internal aspects of their account and be able to see everything for all the users. Note: This is an optional step. Users can be designated Admins via the user settings in SmartPBX or the Account App. Account Contacts Enter the contact information you want related to this account. Technical Contact Assign your first point of support for technical questions here. Billing Contact This information will be used to send usage and related billing summaries. Select Next Service Plan This section will be visible only if you are set up as an administrator for the account. Choose a service plan for your account. Once you have chosen one or more plans, you will see a summary of the billing rate that will be charged. Usage + Call Restrictions Trunk Limits Trunk limits define how many calls can be sent and/or received simultaneously. An incoming Trunk Limit set at 4 for example, means that only 4 incoming calls will be handled at once. Any additional calls will be directed to an automated response. A Trunk is like a physical phone line. Only one call can be active for each trunk. Inbound Trunks can only handle calls inbound from a carrier, Outbound Trunks can only handle calls outbound to a carrier, and Twoway Trunks can handle calls to or from a carrier just like a physical phone line. Trunks only apply to calls to US and Canada numbers. If a call for an account is not able to use a trunk because it is outside the US or Canada or all the account’s trunks are already in use, the call can be applied per minute charges against their active balance. Inbound defines how many simultaneous calls you can receive to your phone system Outbound defines how many simultaneous calls you can send (call out) from your phone system Two-way Trunks defines how many total concurrent calls your platform can handle at one time. Allow customers to make per-minute calls If selected and the trunk limit is met then a customer can still call in and your account will be charged on a per-minute basis. In addition, some calls require a per-minute charge depending on your service plan. These can include: Inbound toll-free calls International calls if allowed NOTE: For more information on trunks and pay-per minute please go here: https://forums.2600hz.com/forums/kazoo-platform-guides/get-started/sip-trunks-and-legacy-pbxes/over-subscription-for-trunking-and-per-minute-services-r16/ Call Restrictions This is where you can define limits on where your agents can make calls. By default, all calling capabilities are enabled for new accounts. If you wish to place call restrictions on this new account, toggle the slider to off. US DID This is your traditional service provided by KAZOO in the US. It refers to the US Direct Inward Dial phone service that is used by PBX systems. The feature allows for multiple telephone numbers over one or more analog or digital physical circuits to the PBX, and transmits the dialed telephone number to the PBX so that a PBX extension is directly accessible for an outside caller, possibly by-passing an auto-attendant. Unknown This is the default rule that matches any number NOT matched by the other rules. IE: if it's not a “US DID” or a “US Toll” or “US Tollfree” etc, then its type is “unknown”. For example, the unknown numbers include extensions like “7903” or the feature code “*97” because those numbers don’t match the other rules. NOTES: Emergency dispatch must be kept on according to the new Kari’s Law requirements. Credit Balance and Features Account Credit This is where you can set your monthly credit balance. You must maintain a current balance for international, per-minute calls, inbound toll-free, caller ID and other system features that incur an additional charge. NOTE: Depending on your contract with your customers you may want to use trunks and per minute credit in a way to reduce you and your customer’s exposure to fraud. See for more options on how to use trunks and minutes together HERE. Control Center Access This is where you can manage general features for the account. You are able to restrict which Control Center features are accessible to this new account. Select the desired features, or leave them all available depending on your business use case and this account's needs. It is suggested only the USER, ACCOUNT, and MISC. options are selected for subaccounts. User Allows users to adjust preferences Account Enables additional controls, including to view/change account name, account realm, technical contact, account timezone/language preferences. NOTE these settings can break a setup so make sure it is available only to trained users. Credit Card Allows users to view and change billing contact and credit card information. Usage Charges Exposes the “per minute” tab of Usage Charges to users for credit and minutes Service Plan Allows users to view/download a copy of the Service Plan associated with the account. Transactions Allows users to view the Transactions log Trunking Inbound Enables inbound trunking Outbound Enables outbound trunking Two Way Enables two-way trunking Misc UI Errors Log Exposes errortracker log. If enabled, the error log will display as a menu option in the Account Control Center. Applications Restrictions Define Access to applications This is where you enable access to the applications. NOTES You must also enable the application within the Application Exchange process once you start up the account. There may be additional fees for some of these applications. Make sure you understand how this will affect your client billing structure. If you select Restricted Access, you will need to manually add the applications you want to enable for this account. Manually adding access to applications (not recommended) If you select Restricted Access above, you will see the added screen below. This is where you enable access to the applications. Review your selections Once you’ve selected your applications, you well see them displayed on your Restrictions page, as shown below. You can remove an application by selecting the trash icon shown in the upper right. You can add more applications by selecting the add application button at the bottom. NOTES: At a minimum, you will need to select SmartPBX Once you select an app, it will display at the top You can search for specific applications using the search button, or filter your listing by using the menu to the left. To “unselect” an app, click on it again. Review, Print and Confirm The last step in this process is to review and confirm your settings. NOTES: To edit a section, select the pencil editor next to each heading. That section will open and be available for editing. We strongly recommend you PRINT your summary by using the printer icon at the top right of the page. This will be a useful reference when you are working on the account in the future. CREATE YOUR ACCOUNT! Once you have reviewed and edited your settings, select Create Account! This can take a while as the application is generating several files. Once it’s created, you will see your new Account Home Page. You can navigate to and update each section for editing using the top tabs You can select the gear to the right of each section to edit the specific field shown. Frequently Asked Questions How do I create a sub-account? If you want to create a sub-account, for different field offices for example, first highlight the main account from the home page listing and then select “Add Account”. Can I change the Trunk Limits value any time if I discover what I enter is not appropriate? Yes, once your account is created, you can manage your trunking settings from the account’s Control Center page. If I manually enable applications during this setup can I return to this and add more later? Yes. Once your account is generated, you can select the App Exchange tab at the top of the main page and enable additional applications from there. Related Articles Set up a White Label DNS for your Accounts SmartPBX: Overview of the Dashboard API Reference Docs docs.2600hz.com Accounts API - Kazoo API Reference REST API Reference for Kazoo Crossbar API docs.2600hz.com Whitelabeling - Kazoo API Reference REST API Reference for Kazoo Crossbar API #######
  7. Moving an account within KAZOO User Stories I mistakenly added and configured a sub account under the wrong parent account; my “North Carolina” office should be under “East” and not “West.” I want to move a sub account from one home account to another parent account – for example, move my XXX East account from US to Canada? Overview There are two ways to achieve this: Use the Cluster Manager app. In the KAZOO environment. Execute an SSH command at the server level. This is an option available to Global Infrastructure clients who are experienced system administrators. NOTE: This process can be unsafe; it should only be used if an account was created under the wrong account in error, and needs to be moved. USING CLUSTER MANAGER (OPTION 1) Obtain the account ID of the account you want to move from. This ID will referenced as MOVE_ACCOUNT from now on. This can be obtained from the UI via the Accounts Manager app. Open your Accounts app Navigate to the account you want to move to Select the account, and select Overview Copy the account ID String and save it on a notepad From Account: 2. Obtain the account ID of the account you want to move the MOVE_ACCOUNT TO This ID will be referenced as DESTINATION_ACCOUNT from now on. Repeat the steps above and copy to a place that clearly labels this Account ID is the TO: Account ID number. 3. Browse to https://ui.zswitch.net and login using your credentials and the name of your account on our hosted platform (XYZ Parent Account) Open the Apps menu, and select the Cluster Manager app Click the Scripts tab from within the Cluster Manager app Click the Red Button labeled Run Command 4. Type the command below into the command dialog box sup crossbar_maintenance move_account MOVE_ACCOUNT DESTINATION_ACCOUNT NOTE: While this process should take less than 5 seconds, you may want to increase the “Abort After” value to about 5 minutes. This should give ample time for the process to resolve before timing out and requiring a restart. 6. Click the Select Servers button 7. From the Cluster drop down, select the name of the cluster where the accounts live that you would like to move (pre, or prod). You do not need to select anything for Zone, or Services 8. Uncheck servers in the Filter Results section, so that you ONLY HAVE ONE server checked NOTE: You MUST select the server that contains your KAZOO applications; a Freeswitch or Database only server will cause this process to fail. To ensure this, you can follow these steps: Filter your server list using kazoo_applications type of servers first. "Select All" to unselect everything. Reselect the first server on the. list. 9. Click NEXT 10. Click Run Tasks Now! to execute the command you typed into the dialog box, on the server that remained checked on the previous page. 11. Watch the "Running/Queued" section of the tasks tab to ensure the task completes. You may need to refresh the list periodically, but clicking the refresh button (2 spinning arrows) at the top of the list. You can also go to the "Completed Logs" section to see that your "Run Command" task completed successfully. 12. Once the task is complete, confirm the account is now moved by re-opening the Accounts Manager app in the UI of your cluster. ADVANCED USERS (OPTION 2) This is an option available to Global Infrastructure clients who are experienced system administrators. Via SSH: Obtain the account ID of the account you want to move, I'll reference this ID as MOVE_ACCOUNT from now on. This can be obtained from the UI via the Accounts Manager app. Obtain the account ID of the account you want to move the MOVE_ACCOUNT under, I will reference this ID as DESTINATION_ACCOUNT from now on. This can also be obtained from the UI via the Accounts Manager app. SSH to one of the servers in your cluster where the account you want to move is assigned, and where kazoo_apps is running. Run the command below: sup crossbar_maintenance move_account MOVE_ACCOUNT DESTINATION_ACCOUNT API Reference Doc: docs.2600hz.com https://docs.2600hz.com/dev/applications/crossbar/doc/accounts/#move-an-account
  8. User Story Reseller wants to store recordings onto Amazon Web Service while insuring as few permissions are given to the service account as is possible. Reseller is looking for a solution that helps ensure strong encryption is implemented for call recording features and connect this account to a specific KAZOO account. Reseller plans to assign each account a unique “bucket” with its unique credentials. Before you Start Sign up and Log in to your Amazon Web Services account. If you don’t have one already you can go to their website here to get started: https://aws.amazon.com/ Quick Overview of Steps Set up an account with Amazon Web Services Decide what clients and client names to use for each bucket Create bucket names for each client and define settings Create user names for each client Add JSON IAM policy and permissions Add JSON Bucket policy and permissions Capture your Access Key ID and Secret Access Key , Bucket Name Open the AWS app Create a new AWS account in KAZOO and enter that information. Set up an S3 Bucket An Amazon S3 (Simple Storage Service) bucket is Amazon’s term for a place you define to store your data and its metadata. It is the equivalent to a file folder with your company identifier on it. From your AWS portal, access the S3 application Select Create Bucket Enter a new Bucket name. You will do this for every client? The Region field can be left blank, AWS will read the account default. Click NEXT and page through the remaining settings options. We recommend enabling the “Block ALL public access” option to on. Set up an IAM User An IAM (Identity and Access Management) User is an entity name and credential that you create in AWS to represent the person or application that uses it to interact with AWS. An IAM user with administrator permissions is not the same thing as the AWS account root user. From your AWS portal, access the IAM application Select Add User Enter a new username. This will likely be your client name or client reference Check the Programmatic Access box under Access Type Select NEXT Under Set Permissions, select “Attach existing policies directly” Select Create Policy This will open a new tab for you to enter your policy details into. A policy defines the AWS permissions that you can assign to a user, group, or role. Yo can create and edit a policy in the visual editor and using JSON. For this example we will use the JSON. Copy the text below. Replace the “BUCKET_NAME_HERE” text string with the bucket name you entered earlier. It will display something like below: Review Policy Select Review Policy using the button at the bottom right. Return to the IAM tab and refresh your screen using the refresh button to the right (circled in red). Enter the name of the policy in the search field and select the checkbox to the left of the Policy name it to be active. Select NEXT Go to Set Permissions Boundary, Select NEXT: Tags The next two pages are for tagging and review, you can just leave them blank and click create user. Your access key and secret access key will be displayed. SAVE these! You will need to add these to your connector app. Return to the main page for IAM Click Users, and click on your user account. Save the Amazon Resource Name (ARN) shown. This is your identifier Amazon recognizes. (for more info on these, see HERE.) Enter your bucket policy Return to the S3 app and select the bucket you want to add a policy to. Click on Permissions Click on Bucket Policy Copy / Paste the code below Update your bucket name and ARN (see highlighted area). SAVE !!! You should see confirmation of your updates here. Update your bucket name and ARN (See. highlighted areas). SAVE ! You should see confirmation of your updates here. Enter saved data into your AWS Connector App in KAZOO Click on AWS Connector from your Apps listing NOTE: If you can’t find it right away, use the Search Apps field at the left of the screen. Click Add AWS Account Enter your saved account details NOTE The Host field below should be left blank. This will be auto-detected. Frequently Asked Questions When is it important to assign an AWS account to a client? AWS offers storage with enhanced privacy encryption, which is often required for HIPAA compliance and other clients who are concerned about privacy. It also provides automatic backup services to give your client files additional redundancy. If your client is concerned about tight encryption and security, this is an option to consider. What are Bucket and IAM policies? Below is an overview provided by Amazon, here: IAM policies specify what actions are allowed or denied on what AWS resources (e.g. allow ec2:TerminateInstance on the EC2 instance with instance_id=i-8b3620ec). You attach IAM policies to IAM users, groups, or roles, which are then subject to the permissions you’ve defined. In other words, IAM policies define what a principal can do in your AWS environment. S3 bucket policies, on the other hand, are attached only to S3 buckets. S3 bucket policies specify what actions are allowed or denied for which principals on the bucket that the bucket policy is attached to (e.g. allow user Alice to PUT but not DELETE objects in the bucket). Note: You attach S3 bucket policies at the bucket level (i.e. you can’t attach a bucket policy to an S3 object), but the permissions specified in the bucket policy apply to all the objects in the bucket. IAM policies and S3 bucket policies are both used for access control and they’re both written in JSON using the AWS access policy language, so they can be confused. Related Articles Accounts Manager Wizard Notes on HIPAA Compliance Responsibilities API Reference docs.2600hz.com Storage - Kazoo API Reference REST API Reference for Kazoo Crossbar API
  9. Configuring Video for use on the KAZOO Platform User Stories A user wants to enable a device so it supports video calling between two office desk phones A user wants to call into a KAZOO video conference using a video-enabled desk phone instead of a laptop. A user wants to allow video replay and/or online streaming on an office phone (to replay a saved video call for example) using the KAZOO platform. Overview Video Calling Video is an image capture process that takes a rapid amount of still pictures at a source, compresses the data, and transmits the packet across phone lines. The recipient unpacks them and replays the sequence to show movement, or “video.” Some notes about the transmission: “Frames” are single images, transmission is described in “frames per second”, or FPS. Typical compression is 20-30 frames per second. Lower rates and lower resolution means you will see a stuttered, jagged result. The resulting “video” is a stream of these captures. As with any images, video takes up significant data bandwidth to transmit. To help mitigate this video uses one of several compression algorithms which collectively are referred to as “CODECS” (short for “COder-DECoder”). CODECS Compression CODECS refers to the format for compressed data transmitted across devices (including WebRTC, Softphones, mobile devices, comm.io). Some formats compress audio only, others compress audio and video. There are several different compression types available today. To successfully transmit these files, both the originating device and the receiving device must be equipped with the same codec compression interpreter. If a device transmits H264 video, then the receiver must be able to “read” that. Your office desk phone and your laptop application for example, must be able to talk in the same language. Common audio formats used by telco devices include .mp3 and Opus. Popular compression formats for video are H263, H264, and the newer Google-developed VP8. Audio and the KAZOO Platform All KAZOO Platform calls assume (and require) audio CODECS. Audio is typically set by default, and users can fine tune those settings in either our Provisioner setup or the SmartPBX app. KAZOO includes support for the most common audio formats. This audio information will be sent to the corresponding phone hardware so the two are synchronized. Video and the KAZOO Platform Video is optional as its transmission takes considerably more bandwidth and can lead to an additional charge to your account. To support independent control over video, the KAZOO platform transmits audio and video on separate ports for each call. In order for the sending and receiving devices to share video, they must both recognize the same CODECS data. This requires an intentional setup in both SmartPBX and the Provisioner app. Enabling Video Calls To use video, you will need to enable it for your devices in your user account. This is a two step process. Since the call origination device (whoever starts the call) is what picks the algorithm, or the “rules.” As your system will do both, you will need to provide available compression settings for both sending and receiving instances: Server to Phone (using SmartPBX) and Phone to Server (using Provisioner) Below is an illustration summarizing the process. Before you start Confirm the video format(s) that are supported by your devices. The most common include H261, H263, H264 and VP8. CONFIGURE VIDEO SETTINGS FOR SERVER → PHONE TRANSMISSION This setting is defined in SmartPBX. Here you will define Server to Phone connections. NOTE: If the two settings do not match you will get “incompatible destination” errors. To set these preferences, go into SmartPBX Select the Device tab to the left. Search for your device, and select the Edit icon to its right From that dialog, select the Advanced Tab, and then Video from the drop-down menu. You will see a screen that shows a list of video compression options. Drag the compression types you want to recognize to the Selected column. NOTES: By default, there will be no options in the Selected column. This effectively means video is not enabled. To enable a video type, drag the compression style your devices support to the Selected column. VP8 is currently the most popular, as its compression has the best results and there is no license fee related to it. Most newer devices prefer it for these reasons, so if your devices support it, it’s recommended you use it as your primary selection. You can move more than one codec to the Selected column, and drag them into a preferred priority. SUCCESS !!! You are now ready to move to the Provisioner app and configure the settings there. CONFIGURE VIDEO SETTINGS FOR PHONE → SERVER TRANSMISSION Define the settings for a Phone to Server video transmission in the Provisioner app. This setting defines the transmission codec from the phone to the server. Under the Devices tab, find your phone and select the Settings gear; Choose Configure. Select the Codecs tab from the Blue Menu and review the video preferences. If Video selection isn’t visible, you’ll need to go back to SmartPBX and verify you saved your settings to turn it on. Even if the video is turned on, by default the selection here will be None. If you see a value for “Inherits”, this means the setting will carry down from your parent account. Your selection here MUST MATCH your selection in SmartPBX as you configured above. You can only select Primary, Secondary, and Tertiary types if you have moved each into the Selected column in SmartPBX. SAVE your settings! SELECTING A TYPE OF CALL WHEN YOU DIAL Some phones and web phones allow you to choose whether to make your call an audio-only or a video call. If you do not intend to share video this is a great way to save bandwidth and unnecessary usage fees. On the Bria softphone To the right of the phone # field, you will see a drop-down menu arrow. Select that to choose your phone call mode. If you choose video, a video “screen” will appear. Yealink phones Yealink will ask for audio/video on your screen once you dial the number. NOTE: It’s best to define your type of call at the beginning of your call. While some phones may provide a way to switch mid-call, this may interrupt the call integrity and cause reduced quality and/or a disconnect. HOW KAZOO MANAGES VIDEO CALLS Because video takes significant bandwidth and processing power to compress and decompress, KAZOO has set up dedicated servers to process video calls. ADDITIONAL NOTES Once video is enabled, it typically is used as the default for every call. Newer devices may give you the option as the call is made (see above), so you can choose audio if you do not want to incur extra costs. Older models have a configuration setting that can be set to “optional.” You will need to make sure this is set correctly in the back end configuration. Usually this can be found in the Provisioner app. If you turn on video on as a default in your device, all calls will include the video codec even if the receiver has no video capabilities. This is clearly a waste of bandwidth so it is recommended you find and enable an “optional” setting to trigger the setting for each call. FREQUENTLY ASKED QUESTIONS : VIDEO SETUP What devices does KAZOO support for video? KAZOO supports any device that supports the CODEC options listed in the SmartPBX and Provisioner settings. Currently this includes H261, H263, H264, and VP8. This is typically provided as part of the device specifications. Do I have to configure my comm.io video to use the conferencing there? No. comm.io has automatically configured the video codec in its software. It should work without any added configuration. When I try to use my video I get an error message that says “incompatible destination”. This error is indicating that the CODEC algorithms on the sending and receiving devices do not match. You will need to review the settings for each device and add a matching CODEC in the configuration. If I have vp8 set as primary and H263 set as tertiary on my sending device, and my receiving device only has H263 set, will the call connect? Yes. As long as the codec has been moved to Selected in SmartPBX under your device, it won’t matter which is primary, secondary or tertiary. Those priorities will kick in only if multiple options exist. Typically it makes sense to select VP8 as the primary as it has the most efficient compression and therefore will likely incur less charges. My device settings in Provisioner say “inherited”. Where from? This references a parent account setting. If you have a hierarchy of accounts, it comes from the account, or reseller, or system defaults – whichever one is found first (in that order). Does the order (primary, secondary, etc) of the video selection(s) I add in Smart PBX have to match the order I enter in Provisioner or do they just need to be enabled in both places? As long as the codec has been moved to Selected in SmartPBX under your device, it won’t matter which is primary, secondary or tertiary. Those priorities will kick in only if multiple options exist. Do I need to configure these settings for mobile phones? Mobile phones are pre-configured for both audio and video. Phone browsers often choose a codec and then optimize it for best use of battery life and resolution for their device. If you cannot see a video transmitted from a mobile phone on your desktop phone (or vice-versa, and you get a “Can’t play video - video codec not supported) it may be you need to configure the desktop so it supports the mobile phone video codec. Below is what is currently supported: Apple iPhones: H. 264 and their new format for Apple only, HEVC Apple Safari: H. 264 and now also vp8 starting with Safari 12.1 Android Phones: H. 263 / H.264 There are apps available for each operating system that will convert and/or display files using other formats such as VLC Media Player; you can search for these in their app stores. Why do some of my calls cause video errors and others don’t? There are several reasons this could happen. Consider the following as a way to troubleshoot this: Are the calls that are working internal calls within your office? This may be related to your carrier configuration if you have a BYOC account. Refer to the Carrier section above. Is the difference related to incoming v. outgoing calls? Check your configuration and codec assignments in SmartPBX (server to device or incoming) and in Provisioner (device to server, or outgoing). Is it specific to a device type? In some cases a device does not support the video codecs you have configured and/or it may not support video at all, and your calls are sending video requests. Often these issues will provide an error saying “video not supported” or “incompatible destination.” Does the KAZOO CallThru.us mobile app support this video process? Not at this time. Configuring Video for use on the KAZOO Platform Reseller Notes Billing Structure for Video Calls Currently video is currently enabled for all accounts at no additional charge for our introductory beta rollout; once the product is officially released you will be charged $20/video channel. Once we have video call features (such as inviting external participants to video conferences) that significantly increase the video load we will add a setting to the Control Center to manage maximum channels -- similar to the trunking setting. This will mean account managers will be able to distribute charges in a similar manner. How KAZOO detects video calls (back end SIP code) Audio call request is shown in the gray section Additional Video call request is shown below the added gray line BYOC Carrier Configuration If you are using your own carrier it is critical you also assign audio settings. If you do not, the system will assume your devices support both audio and video and will by default try to make video calls. As no 3rd party carriers are supporting video at this time this will cause Outbound calls made from a video phone to a carrier to fail. Calls within an office will work correctly. To configure the carrier settings, go to the Carrier app. And select an account you have created or create a new account. Then select Audio and add specific codecs. Continue with video, even though they are likely not supported. #####
  10. Below is an overview of what the SmartPBX dashboard is showing about your account configuration. NOTE: For details on each setting and strategies for how to define them, refer to our companion User Guide that walks through the setup process, HERE. Dashboard Header Information This information provides quick access to some of the main features of your account. The top left displays the account name you are viewing and is read-only. The tabs to the right are clickable and provide access to the following settings: Account Default Caller ID Number Here you can set what number is used as the default Caller ID for outbound calls from the account. You can also set the CNAM and E911 info associated with the number. For more info on CNAM and E911 see the Main Number section below. 911 VERY IMPORTANT: Calls to 911 will not be allowed if one of the DIDs belonging to the account is not configured with proper E911 address information. If the account has multiple physical locations, each location must have its own DID with E911 address information specific to that location. Devices that are not at the location matching the E911 address of the account’s default E911 configured number must specify the correct DID to be used for emergency calls placed from that device so that the 911 call can be handled by the correct 911 call center and so they can if needed send emergency responders to the correct address. If a call to 911 is placed and it is determined that the address is not configured or incorrect there are significant penalty fees charged. If you bring your own carrier (BYOC) then E911 is not managed through Kazoo’s Monster UI and no check can be made to ensure you have E911 address information properly configured for the emergency Caller ID that you have configured. Account Default Hold music (MOH) Set what the account’s default hold music is. It will play when someone is on hold, in a conference room when there is only one person there, if you get Call Center the hold music there. NOTE: This can be over-ruled by add-on applications. For example, the Call Center Pro application provides added choices for uploading music and a sequence of "on hold" interactions, including "approximate waiting time" and "number in queue ahead of you." Hours This allows you to revise the office hours you previously set up. Total Users The total users graph shows the total number of users assigned to this account, and how many, if any have been given access to SMS/MMS messaging. There is an added charge for this so it is helpful to see what the summary here. Total Devices This summarizes the number of devices (not users, remember many users will have more than 1 device) configured for the account. A desk phone is one type of device that is called a “SIP Phone” device type. Not all devices are necessarily themselves a “Phone”. Some can be a static forward to a phone number off net like a Cell Phone or might be an ATA that an old analog phone is connected to. A circle graph representing the percentages of types of devices with a legend showing the actual count of each device type. Unregistered Devices The total number of device that are not currently registered. It will include SIP phones/devices that are not registered and will include device types that by nature do not register like Landline, cell phones, and RTC webphones used in the comm.io app. Conference Bridge count Summarizes the total number of conference bridges set up for this account. Main Number This displays the main numbers and the features active for each number. If you bring your own carrier E911 and Caller ID Name will not be available for you to manage with Kazoo. When you first set up the account there will be a special message here to assign a Main Number. Once you have one assigned, there will be a message to configure E911 for a Main Number. See the Numbers section below for the meaning of the icons like that may appear with a number. Conference Number The account’s conference number if assigned. One of the available user features is to have their own conference room, and/or a video conference room as part of the comm.io app. The user would give out the main conference number and the user’s conference room number along with an optional PIN access code. Main Faxbox Number The account’s Main Faxbox number if assigned. This faxbox only handles inbound faxes and will send inbound faxes to the email address configured when a number is assigned to the Main Faxbox. Total Numbers Summarizes the total Numbers owned by the account and indicates any and spare numbers you may have purchased in a group but not yet assigned. It also identifies 800 numbers you manage. A Graph showing the classification of the Numbers owned by the account. The available classification names can be seen in the Restrictions portion of a device. US DID includes United States and Canadian numbers. Company Directory Shows how many users there are in the company directory. You can configure a user not to be listed in the company directory. But by default, users will be added to the company directory. You can download this information as a .csv file also, and import it into a document for distribution. Account ID This number will be used if you need a support person to help track down call routing issues or any other support questions. Account Realm The realm of the account. This is used as part of SIP authentication and for faxboxes so the account users can send an email to the system that will then be sent as a fax to the destination number. See the Creating Accounts and Branding articles in the Getting Started resources for more info on the significance of the realm and the implications of changing it later. Numbers & Users Below is a quick overview of the pages displayed when you click on the icons in the dashboard. NOTE: A more detailed discussion of these settings can be found in the SmartPBX User guide, HERE. Numbers in use shows the phone numbers, the users assigned to the numbers, and some of the attributes assigned to that number. When a number is selected there are actions displayed above the list of numbers that can be performed on that number. Here the actions for selected numbers are and . In Number Manager App there is also the action which allows you to move a spare number to another account. Be aware, if you move a number to another account and later Delete it from that account the number will go back as a spare number to the account it was previously moved from. If you believe a number is in the wrong place (Spare/In Use) you can use the to try to correct it. Charges for DIDs apply to spare numbers as well as Numbers in use. Meaning of Number Icons like indicates the number was added manually or imported to the system and features like inbound and outbound Caller ID and E911 are not available for it. Generally, this is the case because it is from a BYOC carrier and those features need to be managed through the carrier that the number was bought from. icon when clicked displays a menu that allows you to manage features of the number like Caller ID, CNAM, and E911. E911 is configured on the number. Caller ID name will be looked up for the number the call came from, AKA Inbound CNAM lookup. number has set a name in the national CNAM database that can be looked up by OTHER systems that do Caller ID lookup. This is not to be confused with the External Caller ID Name. The External Caller ID Name is only effective for calls between accounts. The PSTN network does not support transmitting Caller ID information so when a call goes out a carrier across PSTN the Caller ID name is lost. But the destination number’s service provider, like we offer with the “Inbound CNAM lookup” described above, can do a lookup in the national CNAM database and provide that to their users. . indicates the number is in the process of porting. Indicates that the number has been enabled for SMS text messaging Indicates the number has Prepended value to it that will display on caller ID. Spare Numbers Users Here is where you can view and manage the account’s users and the features they have set up. Each Column for the user reflects primary info of that column’s category for that user and you can click it to access the settings for that category for that user. For a detailed description of what the icons represent and how to assign them, refer to the SmartPBX User guide.
  11. Overview Pivot enables you to generate real-time KAZOO callflows via a REST API. This means your web application can tell phone calls what to do, during the call! Some examples use cases: Checking an external account balance before allowing a call Routing an incoming call based on custom logic Present menu items and respond to selections based on information in your database Here’s how it works:When you add the Pivot module to your call flow, you provide Pivot with a callback URL to your webserver. From then on, when KAZOO receives a phone call for a Pivot-enabled phone number, KAZOO sends an HTTP request to your webserver asking it for a new callflow. Along with the request, KAZOO passes information about the call, such as the originating number. Your web application will then generate a new callflow, which KAZOO will run. Since your new callflow can itself contain another Pivot, you have the ability to make completely dynamic callflows. Features Routing a call based on accounts in a remote system Here’s an example where PIVOT is used to check if a customer record exists in Zendesk based on the incoming phone number. If so, the caller is connected to support. If not, the caller is played an audio message. Create a Call Flow based on a menu selection. Here’s an example Call Flow where a menu is presented to the caller. Once a selection is made, PIVOT makes a request to your webserver, passing along the menu item selected by the caller. Your webserver then returns a new Call Flow based on the menu selections.
  12. Overview Today’s users demand more control of their phone system than ever before. Administrators are tasked with providing these features while avoiding complicated user interfaces and instructions for end-users. The User Portal app gives you all of your personalized communications information in one place. View corporate contacts, manage voicemails and faxes, see devices registered, and more. All without exposing end-users to complexities of the entire platform. The User Portal’s UI is easy to navigate. You can ensure devices are online and registered. You can view and listen to voicemails, see who has sent you a fax and download the fax online, or delete it from your fax mailbox. In addition, if you have changing needs, you can modify incoming call handling settings such as call forwarding or simultaneous ringing across devices. User Portal also exposes an advanced personal conference bridge system, allowing you to manage your own dedicated conference bridge. See who has called in, manage user access to the conference and see who is talking, real-time. Features Device Status and Configuration You can view a visual representation of the devices configured and assigned to you. Additionally, you get a thumbs up if the phone is operating normally, and a thumbs down if the device is offline. Settings You can set your own call forwarding number or configure their voicemail to email settings. You can manipulate Caller ID handling on forwarded calls to help identify work calls on your personal number. Conference bridges You can set your own pins and manage moderators for every conference. Every call is tracked, and every device that connects is shown. You have real-time control on conference using lock, mute, unmute and hangup options. Contact list You have your own list of contact numbers, in addition to direct dialing out of the UI. Voicemails You can search or select voicemails from the list in order to view and manage them. You can download any visible voicemail message by clicking on the Download icon, which will download a .WAV file to your desktop. Technical Specifications Voicemails Supports multiple voicemail boxes View and sort the user’s voicemails by date, numbers or duration Search for voicemails within that list Listen to the user’s voicemails directly in the app Download any voicemail as an mp3 file Mark any voicemail as new, listened, or deleted Real-time MWI sync with the user’s devices Call History View and sort the user’s past calls by date, number/caller ID, or duration Search for calls within that list Filter the user’s call history to view calls within a specific date and time range Faxes View and sort the user’s faxes by direction, date, faxboxes or numbers Search for faxes within that list Filter the list to view faxes within a specific date and time range Download any fax as pdf Contact List View and sort the user’s contacts by name, extension or number Search for contacts within that list Call anyone from any of the user’s registered devices by using by clicking on their number in the user’s contact list or simply typing the number thanks to the QuickCall feature Conference View whether the conference is currently active as well as its duration View the current Moderators and Participants in the user’s conference live thanks to websockets Perform actions on the whole conference room such as Lock, Mute/Unmute or Hangup View the Call-in number for conferences in the account, as well as the user’s conference number Set up different PINs for moderators and participants Choose whether the participants will join the conference muted/deaf. Choose whether to play an entry and/or exit tone Devices View and sort the user’s devices by registration status, name, type or mac address Settings Enable/Disable call forwarding: Choose the forwarding target Choose whether to also ring the user’s VoIP phone Choose whether to keep the Caller ID Enable/Disable voicemail-to-email Choose the email address to send the user’s voicemails to
  13. 2600HZ USER GUIDE – SETTING UP YOUR WHITE LABEL DNS NOTE: We recommend completing this setup prior to setting up any new accounts. This will ensure all accounts will use your white label domain. User Story A KAZOO reseller account wants to use their one of their own domain names in place of zswitch.net for white-labeling purposes. How this works On its most basic level, DNS points human readable “names” to machine readable “data”. These are called DNS records. The most basic of which (an A record) points a “name” such as www.2600hz.com to an IP address More advanced records can tell phones what port numbers to use, what servers they should prefer most and least and what protocols to use (SRV and NAPTR records). 2600hz uses over a dozen of these records for its hosted KAZOO service, zswitch.net. Resellers wishing to white-label zswitch must configure their domain names to include all these records. In this guide, we will show you how to point your domain to a supported DNS provider (easyDNS), configure your records, then replicate those records to another DNS provider (Amazon Route 53) for extremely reliable white-labeled DNS configuration. Here’s an illustration: Disclaimer If you are very familiar with DNS, you may be aware that there are other services and methods you could use to implement your DNS. This purpose of this document is to provide as easy a path as possible for those who are not as familiar with DNS to successfully white-label without complicating the process by explaining all possibilities. You are free to use the services and methods that suit you best. Before you start Purchase a new domain name specifically for your white-label branding via a Domain registrar, such as https://godaddy.com https://tucowsdomains.com https://namecheap.com Setup an account at https://easydns.com NOTE: Some DNS providers also offer domain registrar services. Using a DNS provider’s built in registrar service can seem like it simplifies nameserver settings, however it’s generally best to keep your registrar service with a major provider to ensure the security of your domain registration. Make sure you have access to your login credentials for both services, as you will need to update them below. Overview This guide is set up in parts. Part 1 Enter basic company setup information in the KAZOO Branding app. Part 2 Synch the server name for your DNS registration service with your DNS management service. Part 3 Copy the IP address and target data path information from the Branding app to correlated EasyDNS fields. Paths to define/remap include A records; CNAME; NAPTR; MX, SRV, and TXT. Part 4 For redundancy, consider copying the entire remapped data system to Amazon Web services. Part 1: Branding App Setup & Configuration 1. Access Your application Directory 2. Open the Branding application 3. General Tab : Review the initial configuration settings Enter your white label Domain name URL, using "portal" to prepend it. Enter the Realm Suffix using "sip" to prepend your URL name. The Realm Suffix will be used to generate the account realms of accounts created by your white label interface. 4. Select the "Check DNS" button to the right of the Domain Name field This displays a template of all domains records that need to be configured. You will want to keep a tab showing this open at all times, as you will be copying the information from this page to your DNS management system. Part 2: Set up your EasyDNS account and copy its nameservers to registrar Setup your account with easydns.com, selecting an appropriate plan for your expected volume Get your new nameservers from easyDNS Overwrite your nameservers on your registrar (godaddy or the like) account Part 3: Configure your DNS records You may want to keep 2 windows open, 1 showing the Branding app in KAZOO, the other showing the records entry window in your easyDNS software. To configure the different kinds of records, you will step through these links and assign the records shown in the branding app to the fields shown. Configure “A Records” "A Records" map host names to IP addresses. Click on the “A” option next to DNS Information in easyDNS (see above). Copy the data from the branding app. to easyDNS as shown in the illustration below: NOTES: Only copy the “A record” types listings to this page. “Expected Record Data” field in the Branding App = IP Address Make sure the IP address starts flush against the field and does not show a tab or space to the left. Enter a value for TTL A TTL is “Time To Live”. Set as seconds, it defines how long a DNS record should reside in a client’s DNS cache without being discarded or regenerated. A common value for TTL is 7200 seconds (2 hrs) and is our recommendation for all record entries. Most DNS providers charge based on record lookups. The higher this setting, the less lookups will hit your provider; also the higher your TTL is, the longer changes to your records will take to roll out. Save / CONFIRM your changes! Configure “CNAME Records” Once the “A records” are copied, move to the next page in easyDNS and copy the CNAME data from the Branding app. to the correct field in easyDNS. CNAME records map host names to other host names, including hosts at other domains. NOTES: You MUST add a dot to the end of the CNAME URL (see above). This will indicate that the URL is a fully qualified domain name and does not need to be appended by your domain name (for example .myreseller.com). Copy both the API and the WebGUI Use 7200 TTL as default to start Configure “NAPTR Records” NAPTR refers to the “Name Authority Pointer Record. It is used by your phone to map SIP servers and protocols. You will need to break out the information provided in the Branding app to the specified fields in the easyDNS listing. NOTES: The values in the KAZOO branding app are concatenated in a single string. Many applications will provide separate fields for these. See red arrows. In the branding app you will see a set of empty quotes; this is a “null” listing for Regex. Leave that field empty and copy the remaining to the “replacement” field. Configure “MX Records” for Outbound Faxing MX refers to the “mail exchange” record. This specifies the mail server responsible for accepting email messages on behalf of the domain name. From Branding App To EasyDNS Use *.sip, so anything .sip will be forwarded to the fax domain URL. Configure “SRV Records” SRV refers to the Service Record in the DNS. It is a specification of data in the Domain Name System defining the location, i.e., the hostname and port number, of servers for specified services. NOTES: You must put the “dot” at the end of the Target URL for this record also. The values in the KAZOO branding app are concatenated in a single string. Many applications will provide separate fields for these. See above red arrows. Each SRV value should be added as a separate line. For example the branding app image above shows 2 lines per sip account; you must add these as separate lines, so there should be a total of 4 entries in the easy SRV records list. See above orange arrows. Configure “TXT Records” (SPF Record) An SPF record is a specifically formatted TXT record. It lists all authorized hostnames / IP addresses that are permitted to send email on behalf of your domain. This will permit KAZOO to send emails such as voicemail notifications under your domain name. From Branding app: To EasyDNS Check for errors! You should now see in the Branding app page the list with all green checkmarks at the right. NOTE: You MUST resolve any and all errors for your branded solution to work correctly. If there are still red configuration error notes, go back in and see if you can find the error. Common mistakes include: Not copying the full URL over (missing the last digit for example) Unwanted space to the left of your pasted data. A missing “dot” at the end of URLs, which causes EasyDNS to append your company URL at the end. Additional Notes Make sure your records match EXACTLY. You may need to use the paging option at the bottom right of the branding app to see all records you need to apply. Part 4: For added redundancy: Copy these records to Amazon Web Services We recommend you copy all your settings to the Amazon Route 53 for additional redundancy. We have learned over the years that any DNS provider can and will have an outage eventually. This will allow your records to persist even if EasyDNS goes down. Here we will show you how to replicate your records using EasyDNS’s built-in replication feature. First, purchase the Amazon Route 53 integration service from EasyDNS. Then activate and copy your records. will copy all your records and supply you with additional nameservers: Once confirmed, you should see both nameservers listed. Finally, go back to your original Domain Registrar and add the AWS Route 53 nameservers, alternating between the EasyDNS and Route 53 name servers. SAVE AND TEST! You should now be able to test your new setup. Frequently Asked Questions Can I do all this DNS mapping in a single application, e.g. GoDaddy? While it seems like tedious work to juggle both a registrar (GoDaddy or other) and a DNS web hosting service (easyDNS), we recommend using both. Each is an expert in its field. Domain registrars focus on indexing and protecting your domain name and the most popular have solid reputations for just that. DNS hosting systems are focused on reliably providing the records computers need to enable services to run on your domain name. These also offer different levels of support; we have found easyDNS provides us with all the record types we need (including NAPTR which some do not recognize) and easily creates a redundant occurrence of all settings to Amazon’s Route 53 Web Service. There are likely other systems that offer similar solutions, we are happy to hear what works well for you. Can I add just my branding logo, etc. and not update my DNS? No, the KAZOO platform needs some way to “know” what branding to show. The hostname that you use to visit is how this is determined. For instance if you visit http://portal.myreselleraccount.com/, KAZOO will know to show the Branding we configured in this article. But if you just visit http://ui.zswitch.net/, it won’t know of any reseller branding and will default to KAZOO branding. Do all the Lines in the Branding app need to show a green checkmark? Yes, with one possible exception: there may be an instance where the TXT value does not show a green checkmark and the white-labeling redirect processes will still work properly. But you should be well versed in DNS, SPF and mail servers if you have a custom SPF record. If ANY other record does not have a green check mark, it WILL fail. What are some of the problems that occur if my setup is not correct? Your custom UI branding may not display. Your phones may not be able to register to make/receive calls. Your phones may may not fail over to a secondary cluster if their primary cluster does down. Your customers may not receive their email notifications. Your email notifications may go into the SPAM mailbox. API Reference Docs docs.2600hz.com Whitelabeling - Kazoo API Reference(opens in new tab) REST API Reference for Kazoo Crossbar API ####
  14. Below is a running list of trigger calls that are supported in KAZOO for Zapier "zaplets". We will update this as new calls are enabled. call_ended call_received new_call_recording sms_received account_zone_change bill_reminder cnam_request customer_update denied_emergency_bridge deregister first_occurrence inbound_fax_error inbound_fax low_balance missed_call new_account new_user outbound_fax_error outbound_fax outbound_smtp_fax_error password_recovery port_cancel port_comment ported port_pending port_rejected port_request port_scheduled port_unconfirmed register service_added topup transaction voicemail_full voicemail_new voicemail_saved webhook Actions supported in SMS SMS action accepts for sending sms_send fax_send ringout SMS action accepts for receiving to from body
  15. We're on a roll here at 2600Hz ... SMS is here. Some more good news is we’ve enabled SMS on all existing Hosted Platform accounts! You can now send and receive SMS texts on more 2600Hz DIDs. Receiving inbound SMS is configurable via Webhooks and outbound SMS can also be sent by utilizing our APIs or Zapier. If you have a Zapier account, you can connect SMS by Zapier with over 2,000 apps to create automations and custom notifications. SMS is currently available for all Hosted Platform customers and can be enabled on most DIDs purchased through 2600Hz. You can easily enable SMS anywhere you can access a number’s settings (SmartPBX, Numbers, etc.). Simply click on the settings cog next to the number, select Messaging, and toggle it on. Once enabled, there’s a $0.25 monthly fee per number activated, and each inbound and outbound SMS costs $0.009 cents. Our Setup and Config doc will show you the screen shots, check out here. And as always, send us your questions and feedback. Either post here, or check in with our support team. We can’t wait to hear how you integrate your messaging into your accounts!
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